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RFP under Project Axshya for Annual Maintennce &Comprehensive insurance of Binocular Microscopes

Funds for NGOs
Last date 29 Apr 2016

Activities: Others

1. You are hereby invited to submit technical & financial proposals for Annual Maintenance Contract for Binocular Microscopes (BMs) and Comprehensive Insurance for spare parts of Binocular Microscopes, which could form the basis for future negotiations and ultimately a contract between your firm and The Union.

2. The purpose of this assignment is to hire an agency to undertake the annual maintenance of Binocular Microscopes and comprehensive insurance for spare parts of Binocular Microscopes installed at Designated Microscopy Centres (DMCs) under Revised National Tuberculosis Program (RNTCP) of Govt. of India in following states Andhra Pradesh, Andaman and Nicobar Islands, Dadar and Nagar Haveli, Goa, Jammu and Kashmir, Jharkhand, Lakshadweep, Manipur, Odhisha, Puducherry, Sikkim, Tamil Nadu and West Bengal approximating to 4000,BMs.

3. The Terms of Reference (TOR) for the same is provided below to enable you to submit your proposal:

1) Preventive maintenance to be done for all BMs by the agency irrespective of the status of the BM. - Preventive maintenance will be done thrice in a year and will include complete servicing, alignment and adjustment of all the optical and mechanical parts of the microscopes. All the BMs will be serviced at the respective DMCs.
2) Breakdown of BMs will be addressed immediately, but not later than 5 days of receipt of the complaint, on site in plain areas and not later than 10 days in hilly states.
3) Comprehensive Insurance for BM spare parts (Annexure 1) to be provided.
4) AMC agreement will be for period upto 31st March 2017 and is extendable subject to availability of funds and satisfactory performance by the selected agency. The number of maintenance services to be conducted during such period will be decided mutually with the selected agency. 
5) List of the Designated Microscopy Centers (DMC) where the Binocular Microscopes (BM) are situated will be handed over to the agency along with the agreement. 
6) Intimation to the concerned State Tuberculosis Officers, District Tuberculosis Officers, DMC Medical Officer will be sent by The Union informing about the AMC agreement with the agency requesting their full cooperation in conducting AMC smoothly.
7) Satisfactory service report (SSR) to be signed in duplicate and one copy need to be preserved at DMC and duplicate copy to be sent to respective District/State TB officer. Invoice will be raised along with the SSR countersigned by respective District/State TB officer.
8) The selected vendor has to submit a bank guarantee against the Insurance cost.
9) All the disputes are subjected to New Delhi Jurisdiction only.

4. The Submission of Proposal

The prospective agencies shall submit the proposal in two parts, viz, Technical and Financial and should follow the form given in the "Supplementary Information for agencies (annexure 2)”

5. The "Technical" and "Financial" proposals must be submitted in two separate files (with respective names “Technical Proposal” and “Financial Proposal” following the formats/schedules given in the information for agencies. 
5.1 The "Technical proposal" should include the description of the firm/organization, the firm’s general experience in the field of assignment, the qualification and competency of the personnel proposed for the assignment and the proposed work plan methodology and approach in response to suggested terms of reference. The Technical Proposal should not contain any cost information whatsoever. The technical proposal should include a CA certificate of the total turnover for the last 3 financial years or submit copies of audited accounts & income tax returns for last 3 years, along with copies of service tax registration certificate & income tax registration certificate/ copy of PAN card as given in the supplementary information for agencies (Annexure 2). 

5.2 The “Financial Proposal” should contain the detailed price offer for the services. 

Your proposal should be addressed to the – Administrative Officer, International Union Against Tuberculosis and Lung Disease (The Union), C-6, Qutub Institutional Area, New Delhi – 110016 and submitted by post/hand delivered/courier in sealed cover/envelope upto 17.00 hours on or before 29th April 2016.

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