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Vijay Amritraj Foundation - How to Apply....pg2

Activities: Others

How to Apply

Letters of Inquiry

Please note: Please review our grants guidelines in detail prior to submitting a letter of inquiry.

As noted earlier, unsolicited requests must be made through letters of inquiry. The letter should describe the purpose and objectives of the project, general methodology and total cost of the project. A letter of inquiry enables the Foundation to determine the relevance of the proposed project to the Foundation's work and to provide advice on whether to submit a full proposal.

Full, Formal Proposals

If your letter of inquiry receives a favorable response, please follow this checklist for what should be included in a solicited formal proposal:
•A cover letter, detailing the amount of money requested and the grant period, signed by the individual responsible for signing grant contracts on behalf of the grant applicant.
•A project description, including an explanation of why the project is needed, who will be served and what will be accomplished.
•A documented line-item expense budget and a revenue budget, showing all projected sources of funds for the project over the proposed grant period.
•A plan for financial and/or programmatic sustainability of the project.
•A plan for evaluation of the project's results.
•Before a grant will be approved, U.S. government regulations require us to collect from each applicant, an affidavit and public support schedule to determine equivalence as a tax-exempt institution under U.S. law. VAF staff/Ambassadors will provide the forms as well as assistance in completing them.
•Organizations that receive funding are required to provide quarterly program updates to the Foundation.
•All submitted materials must be in English.

For multiple year funding, applicants must submit copies of their organization's published annual report and audited financial statements before a continuation grant will be approved. If these documents are not available, an eligibility review process will be undertaken by the Foundation for projects of interest.

When to Apply

Applications are accepted year-round, but those received between September 1 and December 31 will be considered only for the following calendar year.

Proposals are reviewed and funded 3 times a year. Reviews take place in January, May, and September. During the review period, prospective grantees are strongly discouraged from contacting the Foundation.

Where to Apply

Send letters of inquiry via email to:

VAF will send you an acknowledgment that your letter of inquiry was received. If as a result of that review the Foundation concludes that there is no prospect of Foundation funding, we will notify you promptly. Please allow up to eight weeks for the Foundation to reply.

If the Foundation decides that your project might qualify for a grant, we will contact you to discuss next steps and what further information is required.

As is now the case with most charities in the United States who make grants to organizations based outside the United States, the Foundation checks the names of foreign based grantees, and the principal officers and directors of such grantees, against one or more lists maintained by the U.S. government, the European Union, and the United Nations, which contain the names determined by such entities to be terrorist organizations or individual terrorists. This process is a result of legislation passed by the U.S. Congress, Executive Orders issued by the President, and suggested guidelines issued by the U.S. Department of the Treasury. A memorandum on this topic is available upon request.

All material submitted becomes the property of the Foundation. The Foundation sometimes submits inquiries or proposals to confidential outside review.

For further details visit: 

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