Bank Reconciliation: We need to update organisation’s Bank Passbooks’ from time to time. At times we may think that since there are no transactions taken place, what is the need to update. But these updations are needed for the following reasons.
)The bank may post a wrong entry and your account may be debited/credited. In case your account is debited by a wrong entry by bank, when you next issue a cheque, the bank may reject your cheque if there is no sufficient balance. If you send a cheque for drawing cash, you will immediately know if there is no balance and cheque your transactions and if there are wrong entries you will bring it to the bank notice. However, when you issue a cheque to outside party, the cheque may get bounced if there is no sufficient balance. That time the bank may/will not cheque the wrong entries.
b)At times some persons/organizations may mail transfer funds to your account and these will get credited to your account. Unless you receive instructions from the concerned party you will not know the transfer.
c)The bank may deduct some amount towards bank charges for cheque clearance, bouncing of cheques etc.
d)From time to time the bank may credit your account with ‘interest’
e)You may have issued cheque/s but for some reasons the entry may have missed in your books. Your balance will show higher than the bank.
f)You may have received some cheques/drafts and have entered in your books but may have forgotten to deposit the same in the bank.
g)You may have issued cheques and the party concerned may not have sent the same for clearance. Your pass will show higher balance than your books. For the above some reasons, it is always advisable to do the checking as frequently as possible say weekly/fortnightly. But at least once a month you have do the Bank Reconciliation and keep a statement alongwith photocopy or the bank statement.
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