Financial Management

Bank Accounts

Bank Accounts

NGOs need to open a General Account and an F.C. Account (if the organization is registered under FCR  (Foreign Contributions Regulation) Act.         F.C. Account:   Under FCR (Foreign Contributions Regulations)Act every association is required to maintain a separate bank account which is meant for receiving & utilization of foreign donations. 

• Funds received from foreign sources should be deposited in the FC Account of an organization.In case funds are transferred electronically the funds should be transferred to your FC Account only. 

• Any unutilized balances related to grants/donations from foreign sources should be deposited back into the FC Account. 

•    In some cases, organizations open subsidiary bank accounts  for project   operational convenience purpose where the operational area is located in a  distance place than that of the location where the FC Account is opened.   

Generally this should not be done.  However, because of the above reason if it  is safer than carrying cash from one place to the other, in which case all the  foreign donations will have to be deposited in the FC Account.  The organization may issue a cheque to be deposited in the account at project  area.  However, at the end of the project period or financial year, whatever  money is there in this account will have to be deposited back in the F.C. Account. 

• Though it is advisable not to change the Bank F.C. Account, because of beyond organizational control  if it has to be changed, a resolution needs to be adopted and with a copy of the minutes an application needs to be written to the Ministry of Home Affairs about the changes and that needs to be approved by the Ministry of Home Affairs (FCRA Cell).

 General Account:  This account is used for in-country funds.   ThouInitially a single account is opened, when receiving funds from different don  donors, at times they may ask the organizations to open separate bank accoaccounts for their projects for conveinence sake.  Because of   that,    over a period of time the NGOs concerned will have more bank accounts   openopened.   In   such a situation, the NGO concerned should  close the acacaccounts as and   when the project is over and there is little likelihood of gegetting further funds in the   near future from that organization for that projeproject.          Updating Pass Book:It is advised that the project should update   tthe Pass Books   as   and when the  transactions are made.   Even if there are no transactions also,   the Pass   Book  need to get updated at least twice in a month.    The project should also get    Bank Statement at the end of the month and ddo the  Reconciliation.   The update of    Pass Books  should be done for all the accounts   both FC and non-FC.

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