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Developement JobsLogistics Manager (INT0191)Title: Logistics and Admin Manager Location: Freetown (Sierra Leone) Last Date: 21st Feb 2014 Are you able to lead a Logistics and Administration team of a complex programme in the delivery of efficient cost effective and quality logistics and admin services to support programme delivery? If so, this is an opportunity for you. This role is key to the Sierra Leone Programme. The successful candidate will ensure that the overall management of all logistic and office administration aspects of the Oxfam program follows Oxfam logistic procedures as well as with innovative country-specific procedures where applicable. Contribute to transparency in the budget process in liaison with the finance department and the programme manager so as to ensure timely communication and the dovetailing of programme requirements with any foreseen budgetary constraints; Collaborate with the programme team in order to ensure that logistics is involved from the beginning to the end of project cycle, and key logistics decision making Supervise all filing and document management within the logistics department and will ensure this is done in a systematic, coherent and transparent way so as to meet Oxfam's needs and obligations and donor requirements. Performance manage logistics and administration staff. Make assessments of the logistics issues and needs for new emergency situations (airports, trucking fleets, etc.) with or on behalf of other staff, and reporting with recommendations for Oxfam; Monitor the programming and installation of Tracking boxes, HF & VHF radio, landline, and other communications systems as well as training on the use of and establishing communications routines and protocols for programme teams. Monitor the consumption of electricity, water and telephone, and advise on cost effectiveness practices In close collaboration with the Finance department, assist in the monitoring of programme expenditure, the transparency of systems and procedures in place and the compliance with order processing requirements of donor contracts. Ensure that a proper record of expenditures, receipts, requisitions, purchase order forms, waybills, and all other documents are kept. Monitor the asset register, warehousing, tendering process ensuring that an updated asset register submitted to finance monthly for inclusion in the impress. Manage international procurements and keep good communication with regional centre logisticians Supervise and monitor vehicle fleet management routines, including the management and further training of drivers; Ensure that there is an efficient system in place for the monitoring of fuel purchase and consumption by vehicles and other machines and that the system is scrupulously applied and reviewed. Report monthly to the managers and the regional centre on Logistics activities Implement the recommendations of the regional logistics strategy and humanitarian preparedness project Work in unison with the HR manager to ensure that Oxfam premises meet Health and safety standards through regular maintenance and repairs Act as the focal point for security and provide security briefings for staff and visitors to the programme Lead on the implementation of and the training on security guidelines .................. Other Jobs: Head+of+Financial+Management - Oxfam Consortium+Programme+Finance+Manager CaLP Information and Communication Officer Head of Corporate Planning Reporting ~ Last date: 21/02/2014 NGO Jobs |
